For volunteer Fire & EMS
Record-keeping built for how your department runs.
ToneLogger logs activities and incidents, tracks who responded, and turns it into the reports your department actually needs — from any phone, the station computer, or the iPad on the truck.
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What it does
Track what your department does — and manage who does it.
Two sides of the same record: every call, hour, and apparatus on one side — every applicant, member, and credential on the other.
Activity tracking
Capture the work
Activity logging
Log a call in seconds
Capture incidents, training, and station details with the fields that matter to Fire and EMS — categories, apparatus, and incident specifics — without wrestling a spreadsheet.
- Fire, EMS, training, and station-detail categories
- Log from your phone or the station computer
- Dispatch details and incident numbers stay attached
Participation
Know exactly who showed up
Every activity records the members who responded and the apparatus they rode — so attendance, points, and credit are accurate without anyone reconstructing the night from memory.
- Per-member participation on every call
- Crew check-in at the scene
- Mutual-aid given and received is tracked
Reporting
Reports that write themselves
Week, month, and year-to-date rollups are always current. Pull per-member participation for any date range and export to CSV for the annual report or the township.
- Live week / month / year-to-date stats
- Per-member participation over any range
- CSV export for officers and boards
NERIS reporting
NERIS-ready, straight from the call
NERIS is the federal NFIRS replacement. ToneLogger turns each call you log into a NERIS report — pre-filled from the dispatch, times, location, and responding apparatus — and checks it against NERIS before you submit.
- Pre-filled from the call you already logged
- Validated against NERIS, with any issues flagged inline
- Your stations + apparatus registered as NERIS units
- Submitted as a pending report your department approves in NERIS
Certified NERIS V1 Data Exchange Compatible
ToneLogger passed federal NERIS integration certification.
Shared apparatus
The truck gets its own login
Mount an iPad on the apparatus and sign it in as the truck itself with a one-time QR code — log calls and check in crew at the scene, with no personal account and no member contact details on a shared device.
- Passwordless QR enrollment by an officer
- Log calls and check in crew from the rig
- No member PII on the shared device
Availability
See who can respond before the tones drop
Members set their own status — on duty, available, delayed, or unavailable, with an optional return time — and officers can set it for them. Apparatus show in or out of service. It all lands on one board and a dashboard widget, so the whole department knows who and what is ready to roll.
- Per-department member status with an optional return time
- Apparatus in / out of service, set by officers or the truck itself
- Color and icon together — an at-a-glance, colorblind-friendly read
Live response
See who's rolling, and when they'll arrive
When the tones drop, members tap how they’re responding — to the scene, to a station, delayed, or not — and share their live location so the whole department sees who’s en route and their drive-time ETA on a live map. Put it on a station TV for the whole room to see.
- One-tap respond, straight from the dispatch notification
- Live location while responding — department-only, only while en route, auto-stops on arrival
- Drive-time ETAs on a live map, on the web and a wall-mounted station board
Member management
Recruit, onboard, and run your roster
Officer tools
Run your roster
Officers manage members, roles, apparatus, and the categories your department uses — all in one place, with permissions that keep sensitive contact details to the people who need them.
- Member roster with roles and contact info
- Apparatus, categories, and dispatch options you control
- Invite by email or a department code
Member applications
Recruit and onboard online
Retire the paper membership packet. Prospective volunteers apply from any device — education, prior experience, references, and the background-check questions — and sign electronically. Their submission lands in your join-request queue, stored on file for vetting.
- A clean online application instead of a printed PDF
- Electronic signature, captured with a tamper-evident record
- Sensitive items like SSN are collected by your onboarding coordinator, not the form
Member onboarding
From accepted to active, tracked
Accepting an applicant starts your onboarding checklist — physicals, background checks, gear, credentials, paperwork. Each task is owned by the member or a specific officer and signed off by an admin, so nobody rides before they’re cleared.
- A checklist you configure — physical, background check, gear, credentials
- Each task owned by the member or a specific officer, verified by an admin
- New members see only their checklist until they're fully onboarded
Form builder
Chiefs control every field
The application is yours to shape — no developer needed. Reorder, rename, show or hide sections and fields, mark what’s required, set field widths, and add your own questions. Applicants always see your current form; submitted applications keep an exact copy.
- Drag-free reorder, show/hide, and required toggles
- Add custom fields, choices, and repeating tables
- Review, approve, and print any application for the file
Anywhere your members are
iPhone, iPad, Android, and the web.
The same record-keeping on every device — pocket on a call, the station computer for reports, the iPad on the truck.
Getting started
From request to first call in four steps.
- 1
Request a department
Tell us about your department below. There's nothing to install and no account to create first.
- 2
We review & approve
Every department is vetted before it goes live, so your operational data stays yours.
- 3
Invite your members
Add officers and members by email or a department code. Roles control who can see and do what.
- 4
Start logging
Log calls, training, and station details from any phone, the station computer, or the truck.
Request a department
Bring ToneLogger to your department.
Tell us a little about your department and we’ll get you set up. There’s no account to create first and no commitment — we’ll reach out by email to get you started.
Already a member of a department on ToneLogger? Use the sign-in form at the top of the page, or email us with any questions.